S&T Administrator

Job Title                                 : Finance S&T Administrator

Position Status                     : Permanent

Peromnes Grade                   : P10 (R 588 488.61 CTC Per Annum)

Location                                 : Pretoria: Head Office

Reporting Line                      : Manager: Finance

Overall Job Purpose            : To  provide administrative support and processing of travel and subsistence claims in line with relevant policies and procedures.

KEY RESPONSIBILITIES

Subsistence and Travel advances:

• Process Subsistence and Travel advances.
• Process foreign and local Subsistence and Travel claims.
• Prepare EFT documents for payments of advances and claims.
• Prepare and capture journal entries.
• Capture time cards on project job costing.
• Reconciliation of advance accounts.
• Process applications for insurance on foreign trips.
• Liaison with staff in respect to Subsistence and Travel.
• Resolve Subsistence and Travel queries.

Reporting:

• Ensure accurate, relevant, reliable, and timeous provision of financial information to internal decision-making for reporting purposes.

Financial Policies and Procedures:

• Ensure compliance with CGS financial policies and procedures, PFMA, Treasury regulations, GAAP, IFRS.

Queries:

• Ensure that queries are resolved within finance unit and report to operations and other support functions,
• Assist the internal and external Auditors with queries of the Creditors department.

Adhoc duties:

• Performance of reasonable ad hoc duties at the request of CGS or supervisor which are within the scope of employment and entails work within abilities.

KEY PERSONAL ATTRIBUTES

• Trustworthy and honesty
• Must have aptitude for figures
• Accuracy
• Initiative
• Self-starter
• Must have leadership or supervisory skills
• Assertiveness
• Self-motivated
• Team player, ability to work as part of a team
• Organised and deadline driven must have the ability to meet deadlines
• Customer-service orientated
• Professional/Excellent communication and organizational skills
• Friendly

EDUCATIONAL QUALIFICATIONS

• Diploma in Accounting or relevant,
• Must have 2-3 years’ experience in similar environment.

KNOWLEDGE AND EXPERIENCE

• Computer literate.
• Proficient with AccPac or equivalent financial system.
• Must have Excel at mastery level.
• Good knowledge of MS Word.
• Ensure Stake Holder Centred Performance.
• Ensure Execution and Achieve Results.
• Ensure Improvement.
• Good communication Skills.
• Sound financial administrative skills.
• Understanding of PFMA, Treasury regulations and CGS policies.

The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.

All appointments are subject to positive vetting results.

The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.

For enquiries, please contact us at recruitment@geoscience.org.za. Please note: Applications submitted to this email address and CGS social media platforms will not be considered.

Closing Date: 19 September 2025