Assets Officer

Job Title                            : Assets Officer 
Peromnes Grade              : P11 (R502 165.91 CTC Per Annum)
Location                            : Pretoria (Head Office) 
Reporting Line                  : Manager: Assets Management 
Overall Job Purpose        : To render effective and efficient asset administration support in to assist in the implementation of effective control and administration of assets, check and verify the accuracy of the data recorded/updated on the asset, track and monitor the physical movement of assets and facilitate the proper disposal of assets for the Council for Geoscience.

KEY RESPONSIBILITIES

• Conduct daily, weekly and monthly asset checking, monitoring and verification on CGS assets as per the asset location register and the agreed verification plan.
• Verify and confirm allocated barcode per movable asset as per the asset location register.
• Perform daily, weekly and monthly spot checks on asset on the floor vs asset register.
• Regular updating the Asset register of any movements and disposals. 
• Barcoding of assets. 
• Co-ordinate the physical movement of assets (including the tracking, tracing and locating).
• Updating of asset Inventory lists. 
• Update of the assets earmarked for disposal and the Disposal database. 
• Updating of Loss registers on a regular basis. 
• Perform asset verification as and when required.
• Render asset management support service to the business units.
• Perform all asset inspection duties related to the movable CGS assets.
• Conduct routine asset inspections outputs within given parameters.
• Record, store and retrieve information related to the asset inspections and asset utilisation.
• Responsible for performing location checking of the asset against the location asset register.
• Prepare and compile relevant/applicable asset inspection documents as and when required.
• Co-ordinate the submission of asset insurance claims to the insurance broker.
• Responsible for checking that an asset transfer form has been completed.
• Responsible for the administration, physical movement of an asset as per the signed/approved asset transfer form.
• Monitoring and tracking of the physical movements of assets
• Adhere to Health and Safety measures applicable to the different locations in the CGS. Ensure a filing system that is easily accessible and effective for ease of tracking and retrieval of documents.
• Prepare and compile asset condition/status report. 
• Identify and record damaged and impaired assets as per the reporting procedure, escalate/report damages /impairment identified on the asset
• Perform filing of all asset verification documents, 
• Ensure that controls supporting Asset administration processes are adhered to at all times.
• Maintain an audit trail tracking the Asset administration processes.
• Assist the internal and external Auditors with queries of the Asset management processes.
• Communicate with user departments regarding utilisation of assets.
• Assist with capturing additions and reconciliation of assets and the general ledger.
• Capture asset deliveries on the system and maintain barcode register.

PEOPLE MANAGEMENT (LEARNING AND DEVELOPMENT)

• Compile and submit own Personal Development Plan.
• Participate in relevant training courses, workshops, etc.

BEHAVIOURAL ATTRIBUTES

• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Confident and able to work on own initiative with limited supervision.
• Excellent verbal and written communication.
• Accounting skills
• Teamwork and collaboration.
• Customer orientation
• Sense of urgency
• Problem-solving and report writing skills.  
• Strong organisational and planning skills with ability to prioritise
• Attention to detail.

EDUCATIONAL QUALIFICATIONS

• Matric (Grade 12) and;
• Three (3) year National Diploma (NQF Level 6) in Finance, Accounting, Logistics or Supply Chain Management or equivalent qualification.

KNOWLEDGE AND EXPERIENCE

• 3 - 5 years’ working experience in an Asset related environment.
• Must be proficient  in MS Office. 

The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please consider your application unsuccessful.

All appointments are subject to positive vetting results.

The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act 4 of 2013.

Applications submitted on CGS social media platforms will not be considered.

Closing Date: 30 April 2025